TracManager allows setting of rules based upon established policies.
The Payroll section allows entry of established basic payroll settings & defaults.
* Note: Employers must make sure they abide by both federal and state wage and hours laws.
Exempt: Most commonly exempt employees are administrative, executive, and professional employees, computer professionals, and outside sales employees. These employees are generally considered exempt from overtime pay as their hours are not normally tracked nor is their pay reduced by absence. Normally, these are salaried employees. *
Non-Exempt: Generally, (hourly) employees that are entitled to overtime pay under the Fair Labor Standards Act are considered non-exempt because employers must pay them time and a half when they work more than 40 hours in a week. Therefore, they are not exempt from overtime pay. *
Pay Types (Earning Codes): These codes identify the type of earnings to be paid. If using a third party payroll processor, or integrated QuickBooks software, set the Pay Types to agree with the these systems in order to avoid confusion and/or errors.
Additional Pay Types may be set by double-clicking on any User Defined field label and renaming.
Payroll Burden: Typical costs associated with the burden rate include payroll taxes, workers’ compensation and employer paid health insurance, paid time off, training and travel expenses, vacation and sick leave, pension contributions and other benefits. Tracking the payroll burden rate provides a more accurate picture of total labor costs than payroll costs alone. Set default payroll burden rates for Medicare, Social Security, Federal Unemployment, State Unemployment and any other applicable default, labor-related burdens.
(For Job Costing purposes, the rates entered at the Employee Record level will be used.)
Activity Based Compensation: Utilize this only if paying a specific amount of compensation per activity. Rates for individual activities may be set at the Activity Record.
Prevailing Wage: If applicable, set Prevailing Wage rate calculation method. (Workgroup, Activity, Employee, etc.,.) In union and government contracting, a Prevailing Wage is defined as the hourly wage, usual benefits and overtime, paid to the majority of workers, laborers, and mechanics within a particular area. The employer is required to pay workers the Prevailing Wage as defined by the job (or contract).
*Note: Employers should comply with all Federal, State and Local Labor Laws by verifying requirements with the Department of Labor.
Custom Report Signatures: Signature block phrases may be added here for inclusion in certain employee timesheet reports and/or for maintaining HR records.
Employees section of the Setup Wizard is comprised of four sections: Employee Schedules, Custom Fields, Employee Workgroups and Holidays Scheduled.
Employee Schedules: A schedule must be created for each variation of employee schedule or “shifts” worked.
Custom Fields: Add captions for Custom Fields for employee records such as Date of Hire , Date of Birth , Spouse, Emergency Contact, etc., which will appear in the Employee Record.
Employee Workgroups: Workgroups are typically groups of employees performing similar Activities, such as Admin or Painters.
Holiday Schedule: Create New Holiday Schedules annually, or as needed.
Select and enter name for new schedule such as 2016 Holidays.